- Best Document Storage Software
- Free Document Management System
- Mac File Management Software
- Document Storage Software Free
OpenDocMan was developed under the open source GPL license, which in a nutshell allows you to use the program for free and modify it any way you wish. We also encourage feedback from our users when they encounter issues, or have suggestions. Free document management software is good for you.
No Changing of Business Rules Required
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Unlike most DMS’s that require you to change your business rules in order to manage your documents, OpenDocMan allows you to integrate your current rules. Through supporting multiple file types, to departmental review, OpenDocMan lets you concentrate on the business at hand, document management. Free document management software is good to find.
Easy To Use and Setup
Your users will appreciate the minimalist approach to the user interface. Your IT staff will enjoy the automated installation process.
Robust User Management
IT staff and managers can delegate document management duties to any number of staff members, through user and group permissions. Permissions can be set as restrictively or permissively as needed.
Document Management Software Basics
Document management software and document management in general is based around a concept of centralized document storage, limited access, and change tracking. These three DMS software fundamentals make up much of ISO 17025 in regards to document management systems.
Centralized Document Storage:
Any decent document management system ( DMS ), whether it is open source or commercial, will allow documents to be stored in some sort of centralized location. This makes finding documents in the DMS much easier, as there is only one place to look.
Limited Access:
Having a centralized location to store files is not enough to call your product a document management system. A simple folder on your computer can allow files to be stored, but limiting access to specific individuals becomes more of a problem. A good DMS will allow fine-grained access to each and every file.
Tracking Changes:
Limiting access to the DMS files is a good step in the right direction but does no good if the files can be changed, added, removed without tracking of those actions. A good document management software system will add on change tracking for the files so that changes can be noted, and reversed if need be.
OpenSource Document Management System
OpenDocMan is an open source document management system, also known as an open source DMS. Here are some of the key features of the document software:
Document Management Files
- Add any file type to the system
- Not FTP required. Upload directly from your browser.
- Meta data fields for each file
- Assign a department/category to each file
- Check-out feature to prevent over-writing of edits
- Revision history
- Documents are stored physically on the server
- File expiration
- Create custom document properties to match your companies needs
Document Management Workflow
- Automated document review process
- Automated file expiration process
- Reviewer can approve or reject a new document or a changed document
- E-mail notification options prior to and after a review
Document Search
- Quick-browse search by author, department, or category
- Full search by meta-data, author, department, category, file name, comments,etc.
- No external indexing processes required
Document Management Server Requirements
- Very lightweight and easy to install
- PHP 5/MySQL 5
- Apache/IIS
- Automatic installer and updater
Document Management Security
- Secure URL feature to obfuscate URL parameters
- Fine grained user access control for each file
- Departmental access control for each file
- Three user types: User, Admin, and Super-Admin
- Control the size limit of files independent of higher server limits
Multiple Language Support
- Chinese
- Croatian
- English
- Dutch
- German
- Portuguese
- Turkish
- Spanish
Looking for a feature that is not in the list? Vote for it!
Free Document Management Software
If you’re on the hunt for a free document management system for your team, look no further. Bitrix24’s simple and easy-to-use tool allows you to collaborate on documents and store them neatly and logically.
With unlimited free users and free cloud storage, you can run a test in your department right away and scale up to your entire company with no extra investment. And it’s not just an electronic document management system. Bitrix24 is an all-in-one business platform that gives you all kinds of new integrated tools spanning communication, HR, project management, and a CRM.
Multiple drives for multiple uses
Bitrix24's free document management software lets you organize all the teams in your company in a clear, logical way. You can segment your documents into separate Bitrix24 Drives to keep things clear, ordered, and easy to use.
Launch one drive for your personal work, another for your team, and one more for the entire company. With multiple drives available, you can keep sensitive documents on a need-to-know basis while not overloading people with documents they don't need.
Collaborate on documents in real time
To save time and maintain accuracy, collaboration is a must have for any free document management software. Whether it’s for remote teams building a project together, a manager needing to approve a draft, or a last-minute dash that needs multiple brains at once, collaboration is key.
When you’re working on a document with others, you can see where your colleagues are as their name appears on the line they’re working on. Then you’ll see their words appearing in real time, just as they’ll see yours.
Control access rights on all documents
Multiple drives are one way of making sure only specific people can access your documents. But what happens if you want to give someone access to a drive, but keep certain documents within that drive off limits?
Set up access rights for those documents that have to be on a need-to-know basis. Perhaps you don’t want clients to see your inner workings, or maybe you want to make a company announcement that isn’t quite ready to go public. You can even use access rights to make a document read only and stop accidental changes from being made.
Forget multiple versions — go for revision history
Don’t save endless versions of the same document and risk losing information (and your mind) as you sift through them all looking for the most current file.
With Bitrix24’s free document management system, you can clean up your drive by having one document that you build on, safe in the knowledge that if you need to see a past version, you can click on the revision history and get there in no time. You’ll be able to see details like the users who modified the file, the date changes were made, and the file size & name. If you need to get a past version back, just click restore previous version and there you have it.
Communicate like a pro
It’s great to collaborate on your docs, but you need to discuss your ideas efficiently first. Bitrix24 enhances your free document management software with an array of internal communication tools.
Add communication into your workflow with a pre-project video meeting and a follow-up email. This is where you outline all your major targets and tasks. Then, when you and your team are working, you can talk to each other with quick-fire instant messaging. By setting standards with how you communicate, you can cut out misunderstandings and ensure your work goes smoothly.
Automate document creation workflows
With Bitrix24’s project management tools, you can set up workflows that save you a lot of the smaller repetitive tasks. When you’ve created your automations, when one task is completed, a notification is sent to the next task and employee in the workflow. You can even delay notifications to allow for a quick review of each task.
Fully integrated with your free document management software, our project management system keeps your files within one easily accessible system. That means that everybody involved in your workflow will have immediate access to the correct document alongside their task instructions.
Best Document Storage Software
Integrate documents with other apps
If you’re already used to apps like Dropbox, Google Drive, or OneDrive, you can continue using those systems to work on your documents in Bitrix24. You can sync your documents which will be indexed and given default access rights without you lifting a finger. This syncing even allows you to see if you have a newer version in the external file storage account and make sure you’re up-to-date in both systems.
Another useful way of integrating your tools is to upload a version of your documents. When looking through your revision history, click the “upload version” button and upload your Microsoft Word or Google Doc file.
Document management across all devices
Get full flexibility with a mobile app to accompany your desktop document management software. When you’re on the go, you need to have quick access to write, modify, update, and review your documents. Bitrix24 comes with a fully functioning app for both iOS and Android that gives you and your team a vast amount of working options.
Free Document Management System
Just like on the app, Bitrix24 offers free document management software for Windows and for Mac. So when you’re searching for the best tool for you, stick to Bitrix24 and save yourself the stress of a more limited free document management system.
Why not give it a go?
When you’ve got free document management software at the click of a button, there’s no reason not to get started right away. You can immediately start using your new tool regardless of the devices you use and we’re sure your entire team will love it too — after all, more than 9,000,000 companies have already made the switch to Bitrix24 for their business functions.
Mac File Management Software
So head over to the Bitrix24 registration page and get started right now. Whether it’s just to manage your documents, or you want to start using the entire suite of apps, it couldn’t be easier. For a little extra, you can consult the Bitrix24 user manual and get tips and tricks to streamline your processes.